Session Chair Guidelines
Session Chair Instructions
The conference is held over two days. Conference presentations are scheduled for the first day, July 4th. TASME’s 30th celebrations will be held on the second day, July 5th. There will be four parallel hybrid sessions for presentations, with on-site locations for in-person presentations and Zoom links for virtual presentations. The Zoom links and the physical locations are listed below, followed by the session chair guidelines.
Conference Information
- All attendees, presenters, and chairs must register. If you have not yet registered, please do so via the following Link: https://tasmeconference.org/register/
Presentation Schedule
Before the conference begins, please check for the latest schedule updates for July 4 on the following page: https://tasmeconference.org/presentation-Schedule
All conference times are in Toronto, Canada (EDT). Please convert these times to your local time zone to ensure you join the correct Zoom session.
Physical Location/Zoom Link
- Note your time and day of your session from the paper presentation schedule. The presentation schedule is available under the “Program” tab at the top navigation links on this page.
- If you are attending the conference in person, identify your session room from the Presentation location/Zoom Link table posted on this page.
The presentation rooms are located in the Environmental Science and Chemistry Building at the University of Toronto, Scarborough Campus. View the Campus Map: UTSC_Campus_Map_v18.
If you are attending the conference on Zoom, identify your Zoom link from the Presentation location/Zoom Link table posted on this page.
Session Chair Guidelines
- Please familiarize yourself with the abstracts of the presentations posted on the Abstract Book webpage on this website before coming to the session. It can be accessed by clicking the Abstract Book link under the Proceedings tab at the top of this page. It includes information about the authors and the presentation abstract.
- You need to be in the presentation location or enter the Zoom meeting at least 10 minutes before your session starts.
- Your primary task is to ensure that the presentations do not exceed the time limits. Since many presentations are virtual, time management is essential to ensure each presenter receives their allocated time slot.
- Please bring your laptop computer to the presentation session if you are attending in person. We request that you join the Zoom meeting to manage the session. The Zoom links are listed on the Presentation Location/Zoom Link table posted on this page.
- Ensure your full name (first and last) is displayed in Zoom. You will first enter a waiting room, and a technical coordinator will admit you to the Zoom meeting.
- A laptop computer is also available for presentation, enabling the presentations to be uploaded to the computer for authors who do not bring their laptops for in-person presentation. The laptop screen will be projected onto the screen and streamed via Zoom for virtual attendees to view.
- For oral presentation, the presentation duration is 15 minutes. The first minute is for a brief self-introduction, the next 10 minutes for the presentation, and the following three minutes for questions and answers. The last minute is for the changeover to the next presentation.
- For the poster presentation, the presentation duration is eight minutes, one minute for self-introduction and six minutes for the presentation. The last minute is for the changeover to the next presentation. There is no question-and-answer component.
- The starting and ending times will be strictly observed.
